Payroll accountant

We provide payroll accounting for a wide range of clients, from start-ups and small businesses to large enterprises, both for employees and contractors. Outsourcing your payroll needs to a payroll services provider is simple and will allow you to divert your time, energy and resources into the core activities of your business, or even give you the free time to do what you enjoy most.

Payroll accounting services for small business

As your business grows and thrives, you may decide to take on one or more employees to help you satisfy and delight your customers. While having a team of staff to delegate jobs to will free up some of your own time and allow you to focus on attracting new clients, it can also add to your administrative burden.

Even if you have only a few employees, you could make savings by engaging us to administer your payroll. Our dedicated payroll staff provide a comprehensive and confidential payroll service, including:

Payroll Processing

• Accurate Salary Calculations: Calculate employee wages, including overtime, bonuses, and deductions.
• Flexible Payment Schedules: Choose from various payroll cycles: weekly, bi-weekly, monthly, quarterly, or annually.
• Deductions Management: Handle tax withholdings, National Insurance contributions, pension deductions, and other employee-specific deductions.

Statutory Reporting

• HMRC Submissions: Prepare and submit PAYE and National Insurance contributions on your behalf.
• Year-End Documentation: Generate P60s and P11Ds, ensuring all employee earnings and deductions are accurately reported.

Employee Records Management

• Onboarding Support: Facilitate payroll setup for new employees, ensuring all necessary documentation is collected and processed.
• Ongoing Record Maintenance: Keep employee records up to date with changes in employment status, salary adjustments, and terminations.

RTI Compliance

• Real-Time Information (RTI) Reporting: Ensure timely and accurate submissions of employee pay information to HMRC each pay period.
• Error Resolution: Identify and correct any issues with RTI submissions to prevent compliance penalties.

Holiday and Absence Management

• Leave Tracking: Monitor employee holiday entitlements and sick leave accurately.
• Payment Calculations: Calculate holiday pay and ensure compliance with statutory entitlements.

Pension Management

• Auto-Enrolment Compliance: Manage auto-enrolment processes, including employee assessments and contributions.
• Pension Contributions: Calculate and process pension contributions, liaising with providers for smooth transactions.

Year-End Processing

• Year-End Closure: Finalise payroll for the tax year, ensuring accuracy and compliance.
• P60 Distribution: Prepare and distribute P60s to employees, summarizing their earnings and deductions for the year.
• HMRC Year-End Returns: Submit necessary year-end returns to HMRC.

Optional Self-Service Portal

• Employee Overview: Access personal details and emergency contacts for all employees.
• Information Management: Add, edit, or remove employee information with ease along with payroll entry and approvals.
• Payroll Tools: Use tools for payroll calculations, summaries, and reports.
• Attendance Management: View employee attendance, absences, and leave requests.
• Document Storage: Securely store employee contracts, payslips, and other payroll-related documents.
• Leave Requests: Request and track annual leave, sick leave, and other time-off requests.
• Communication Tools: Receive important updates or announcements from HR through a messaging system.
• Mobile Compatibility: Access the portal on mobile devices for on-the-go management.
• Security Features: Enjoy strong security measures, including two-factor authentication and data encryption.

Payroll services rates

The cost of outsourcing your payroll requirements will vary greatly depending on the size and type of business, the number of employees, and the complexity of your needs. We offer a completely confidential and cost-effective service

Our fees start from £31.55 per calendar month scaling with the number of people on the payroll each month and the complexity of individual circumstances such as varied hourly pay, commissions or auto enrolment.

Get in touch

Let us review your circumstances and provide a quote, call us on 0114 274 7576 and speak to our Payroll Manager, Sophie, or email sophie.king@knowleswarwick.com.